Email Archival from Global Relay
Cobweb's Email Archival solution, powered by Global Relay, provides businesses* with an enterprise-class email archiving, monitoring and discovery solution with no Software required.
Email Archival Security and Data Protection
Global Relay has provided "Message Archiver" solutions since 1999 without a single incident of data loss.
The archiving process has secure end-to-end dual encryption using highest level Advance Encryption Standard (AES) and Rivest, Shamir and Adleman (RSA) dual encryption, and a simultaneous secondary Digital ID via an RSA bit key for highest encryption.
The email archival solution is specifically engineered to provide a total regulatory and legal compliance solution for companies subject to the requirements of the Data Protection Act 1998, the Financial Services Authority and the Freedom of Information Act 2000 for public sector organisations for example:
- Proven reliability since 1999
- Off-site, mirrored storage in dual data centres with optional non-rewritable, non-erasable dedicated WORM media with off-site backup
- Dedicated professional Global Relay compliance team with the highest synergy of business, technical and legal expertise
- Global Relay services provide your business with a superior balance of technology, service, support, training and affordability: to efficiently help your business meet regulatory, audit, corporate governance, discovery requests and other business needs.
Cobweb's Email Archival Service, powered by Global Relay will retrieve any message in seconds regardless of volume or age.
The solution offers unlimited online storage for the long-term preservation, management and retrieval of email and attachments.
With secure web-based personal message management tools, users may view, reply to, forward and download all their current and historical messages, and even create new mail. You will never lose email again!
Cobweb has the technical skills, experience and resources available to deliver archiving solutions that meet customer user demands and security requirements. The Email Archival Solution is delivered as a fully managed solution with 24/7 technical support. Additionally, the service comes with a guaranteed service availability of 99.9%.With the guaranteed service level and predictable monthly costs, you can experience significantly lower total cost of ownership, and receive an archiving solution that meets your needs.
- Your company will never lose messages again.
- You will eliminate expenses related to growing message storage.
- No software, hardware or programming is required.
- No need to depend on disparate backup and storage systems, or the discretionary storage practices of employees to retain messages in their personal folders or create PST files.
- It’s a fool-proof backup and automated disaster recovery tool, alleviating the heavy burden on your IT personnel.
- The Message Archiver keeps your business organised, boosts efficiency and collaboration by automating recordkeeping.
- Using ‘best practice’ procedures and safeguards, it helps enforce internal supervisory controls against inadequate data management practices.
- The Message Archiver has advanced search and retrieval system that provides rapid recovery of all email, attachments, indexes and audit trails, even if the original has been deleted.
- All users may rapidly view, retrieve, organise, reply to, forward, print or download any of their current or historical messages anytime/anywhere through any secure web browser.
- By preserving a permanent copy of every incoming, internal and outgoing email and any attachments, the Message Archiver provides an indisputable chronological time and date stamped record to help safeguard you in the event of customer, supplier or employee issues, errors or allegations.
- Customer message information has secure end-to-end multi-level encryption to ensure that privacy, confidentiality and non-disclosure obligations are upheld.
Service add-on options
The following two chargeable service add-ons are available for the Cobweb Email Archival solution.
1. Compliance Reviewer
- A multi-tier, turn-key supervisory system with one-click compliance, one-second review and categorisation by flags, priorities, folders and labels.
- Email policies for proper usage, corporate governance and compliance are easily enforced and monitored. Rogue messages are identified by keyword filtering, specific query or random sampling.
2. Storage Robot
A secondary near-online storage (NOS) solution using dedicated, tamperproof WORM (Write Once, Read Many) drives with write verification (used in addition to primary online SAN storage), to provide an authentic, evidentiary quality copy of every message.
*Cobweb Email Archival can only be used with Cobweb Hosted Exchange Service minimum 10 users.